![]() With the exception of the All Fields page of an Outlook contact, the only way to add categories to items is using the Category picker menu or dialog. Unlike with older versions, you cannot paste a comma separated list of categories into the master category dialog and add them all to the Outlook master list. How to Upgrade to Color Categories in Outlook (video tutorial) To print a list of the category names and their colors, we have a macro and instructions Print a list of Categories and their Colors. Note: if you remove a category name from the registry key (or edit the name in the registry), it remains available in the Category list (ex. HKEY_CURRENT_USER\Software\Microsoft\Office\nn.0\Outlook\Preferences The same path in the CURRENT_USER hive also works. HKEY_CURRENT_USER\SOFTWARE\Policies\Microsoft\office\nn.0\outlook\preferences If you have more than one Email account in Outlook, categories added to the registry are available only to the default account or default data file. Add the categories in a comma or semicolon separated list. You can also add the categories by adding a string value under the policy registry key. In the Group Policy Editor (with the Outlook 2007 or greater ADM files installed), look under Miscellaneous. You can use Group policy to push Categories out to users, merging new categories with their existing categories. This will assign random colors to the categories assigned to items in your data file. If you imported from an old data file, right click on the root folder (Outlook Today), choose Properties and click the button to Upgrade to color categories. If you are setting up a new system and using your old pst the color categories will be available on the new system. If you assign new categories in To Do, those will overwrite the categories for the task's linked email.Outlook does not use the registry for a master category list they are stored in the default message store (mailbox or pst). You can update them with the categories of their source email by unflagging and reflagging their source email. Tasks created from email you flagged before April 27th, 2020 won’t update to show the categories of their source email. Those categories sync between tasks and email, so you only need to modify a category in one location for it to be updated in the other. Tasks created from email you flagged on or after April 27th, 2020 will have the same categories as on the email you flagged. Learn more about creating or editing categories in Outlook. You can create new categories in Outlook. To remove a category, select X on the category label, or move your cursor to the category selection and delete it. You’ll see all the categories you’ve applied to a task in the list view. You can assign multiple categories to a task. To assign a category to a task, select the task, select Pick a category, and pick the category you want to use. You can categorize tasks with the same set of categories you use in Outlook. If you use Outlook and want to organize your tasks, you can categorize your tasks and view them in your lists in To Do. This option is currently only available on To Do for the web. To Do supports rich text formatting so you can create a numbered list or apply bold, italic, or underline formatting to your notes. When you’ve finished, select Save or Done. Once selected, you can enter any extra information. Select the task to open detail view and tap or click within the note to select it. If you have any extra information you’d like to add to your task, you can Add a note. You can quickly see all the tasks, notes, and steps that share a tag by selecting that tag or searching for it in the search bar. You can add tags when creating tasks or when editing them. Keep your tasks organized across different lists by adding hashtags (like #work or #school) to your tasks' names. You can also sort each list by importance to have your starred tasks automatically move to the top of the list. Once starred, you can view all of your prioritized tasks in the important smart list. To help keep you on track, a counter beneath each task's name displays the total number of steps the task contains and how many have been completed so far.Īdd priority to your tasks by starring your important tasks in each list. When you've finished, select E nter on your keyboard to save and close. ![]() Use steps to break your larger tasks down in to smaller, more actionable pieces.Ĭlick or tap the task to open detail view, select Add step, and begin typing your next step.
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